Rota Maker automates your entire weekly schedule — one click builds the rota, one click sends personalised shift emails to every member of staff. No spreadsheets. No WhatsApp chaos.
| Staff | Mon | Tue | Wed | Thu | Fri | Sat | Sun |
|---|---|---|---|---|---|---|---|
JM Jamie | MOR | MOR | Off | AFT | AFT | CLO | Off |
SR Sara | Off | AFT | AFT | MOR | CLO | MOR | AFT |
TC Tom | HOL | HOL | HOL | HOL | HOL | Off | Off |
KL Kate | AFT | CLO | CLO | Off | Off | CLO | MOR |
DW Dan | CLO | Off | MOR | CLO | MOR | AFT | CLO |
Rota Maker was built by a hospitality veteran who spent years doing this manually. Every scheduling rule the engine follows — rest periods, consecutive day limits, late-then-early protection — reflects how real venues actually operate.
Define your shift patterns (Morning, Afternoon, Closing), add staff with their roles, contract tiers and availability, then set minimum staffing rules and par levels per role per shift.
Use the built-in visual holiday calendar to book staff leave. Employees on holiday are fully blocked — no accidental assignments, no awkward conversations.
Hit Generate. The engine instantly builds the full week respecting availability, rest periods, consecutive day limits, Saturday rules, and contract tiers. Warnings flag any gaps it can't fill.
View the full grid — one row per employee, days across the top. Click any cell to reassign. The app tracks edits and shows an amber banner prompting you to notify affected staff.
Click Publish. Every employee receives a personalised email with their individual shifts, Google Calendar links, an ICS file for Outlook and Apple Calendar, and the full team PDF attached.
Not a bloated HR suite. Not a spreadsheet. Rota Maker does exactly what shift managers need — nothing more, nothing less.
The engine builds the entire week's rota in seconds — respecting availability, holidays, rest periods, consecutive day limits, and your staffing minimums simultaneously.
No late-then-early clashes. No more than 5 consecutive days. Saturday shift combination rules. Contract tier controls. Every rule runs automatically, every time.
Visual holiday calendar lets you log staff leave in advance. Employees on holiday are completely blocked from the engine — zero risk of accidental assignment.
Publish and every employee gets a personalised email instantly via SendGrid — with their individual shifts, Google Calendar links, ICS file, and the full team PDF.
Click any cell to change a shift. The app tracks every edit and shows an amber banner prompting you to notify affected staff before finalising.
Set minimum headcount per role per shift. If the engine can't meet your minimums due to holidays or availability, it flags the gap immediately so you can act.
Export the full rota to PDF or Excel for records, printing, or sharing. Every rota you've generated is stored and accessible at any time.
Password protection and licence key activation keep your data secure. A full audit log records every single action taken in the app.
New users are guided through setup step by step — shift patterns, staff profiles, staffing rules. You're generating your first rota within minutes of installation.
Rota Maker is sold as a flat annual licence per site. No per-user fees, no monthly subscriptions, no hidden add-ons. Just one straightforward annual fee that covers everything.
"We'd been doing rotas on a spreadsheet for years and it was an absolute nightmare every week. Rota Maker changed everything — one click and it's done. Staff get their schedules straight to their phones and we haven't had a no-show since."
"Running a busy chaat house means staff patterns change constantly. Rota Maker handles our split shifts and closing rotas without any fuss. The automated emails to staff alone saves me an hour every single week."
"We run two bakery sites and coordinating staff across both used to be chaos. With Rota Maker's multi-site licence we manage everything from one place. Worth every penny — I'd recommend it to any independent food business."
Built by someone who worked hospitality and felt the pain first-hand. Rota Maker is the scheduling tool that should have existed years ago — practical, focused, and built for how shift-based teams actually operate.
Windows desktop app · Flat annual licence · No per-user fees · Works offline
One flat annual fee. No per-user charges. Works offline. Free updates for 12 months.
Secure payment via Stripe. After payment you'll receive an instant download link.
Need multiple sites? Contact us for multi-site pricing.
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